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Accounts Payable Specialist/CFO Assistant

Calder Group Ltd (DBA: Bill's Carpet Center) • Full-time • Rochester, NY, Rochester • 7h ago

Job Description

BILL'S CARPET CENTER

ACCOUNTS PAYABLE SPECIALIST & CFO ASSISTANT

Job Type: Full-time, 40 hours per week

Schedule: Monday-Friday, 9:00 a.m.-5:30 p.m.

Pay: $20.00-$22.00 per hour, depending on experience

Experience: 3+ years of relevant experience

Build a Career Where Accuracy and Initiative Matter

Bill's Carpet Center is seeking an experienced, organized, and dependable Accounts Payable Specialist & CFO Assistant. This full-time role combines core accounts payable work with financial, administrative, inventory, and operational support. It is a strong fit for someone who enjoys variety, follows details through to completion, and communicates effectively across departments and with vendors.

What You Will Do

Accounts Payable & Vendor Support

Enter vendor bills, match purchase orders to order confirmations, and reconcile vendor statements.

Prepare accounts payable check runs and online vendor payments.

Research vendor order status, follow up on vendor claims, and process credit memos and consumer claims.

Match company credit card transactions to receipts and prepare vendor credit applications.

Maintain inventory stock cost valuations.

Financial & CFO Support

Record customer credit card payments and send paid invoices.

Assist with daily and monthly bank reconciliations, check deposits, and payment confirmations.

Support positive pay review and approvals for checks and ACH transactions.

Provide support for monthly financial statements, accounts receivable, collections, customer statements, COD tracking, and audit requests.

Coordinate W-9 and certificate of insurance requests, annual 1099 subcontractor reporting, and requesting customer capital improvement, resale, and sales tax exemption forms.

Inventory, Operations & Administration

Assist Operations with vendor ordering, showroom pricing updates, warehouse inventory counts, and inventory variance reporting.

Review customer and warehouse sign-off documentation and attach supporting records to customer invoices.

Coordinate insurance claims, facilities maintenance requests, and IT needs with third-party providers.

Maintain account login records, assist with QuickBooks user access and training, order office supplies, answer phones, and provide general administrative support.

Pick up customer checks and complete other CFO support tasks as needed.

What You Bring

At least 3 years of relevant accounts payable or accounting support experience.

Strong attention to detail, follow-through, organization, and ability to manage multiple priorities.

Comfort working with vendors, financial records, inventory information, and confidential business information.

Working knowledge of QuickBooks and Microsoft Office is required.

Clear, professional communication and a willingness to assist across accounting, operations, and administration.

A valid driver’s license in good standing, held for at least 3 years.

Compensation & Benefits

$20.00-$22.00 per hour, depending on experience.

Health insurance eligibility after 6 months.

401(k) with company match.

$50 monthly cell phone reimbursement.

Consistent Monday-Friday schedule, 40 hours per week.

Varied exposure to accounting, operations, inventory, and administration.

Driver’s License Requirement

Before hire, the selected candidate must provide a copy of their driver’s license and authorize a Motor Vehicle Report for review by the company’s insurance providers.