JOB SUMMARY
The Bookkeeper provides administrative and general office support primarily to the Chief Executive Officer, and secondarily to other teams of Oxford Tax & Accounting Solutions, Inc. The Bookkeeper maintains the book for the clients and completes the preparation of income tax returns.
Supervisory Responsibilities
This position has no supervisory duties.
ESSENTIAL JOB FUNCTIONS
• Position is responsible for answering and directing phone calls.
• Performs administrative activities and duties such as: filing and scheduling; preparation of correspondence for mail merge of contracts and correspondence and postage; coordination of scheduling meetings, conferences, and appointments; photocopying and scanning documents; maintains supply closet, orders office supplies.
• Maintains document management system for tax filing and the repository for accounting records.
• Enter mathematical data into QuickBooks online and into ATX tax preparation software.
• Opens requisitions, work orders, orders equipment, tracks orders and shipments.
• Performs QuickBooks bank reconciliation.
• Performs other related duties as assigned.
• Entry and classification of all financial transactions.
• Bank and credit card account reconciliations.
• Input payroll transaction into the G/L.
• Journal Entries, and adjusting Journal Entries
• Preparation of financial reports, including Profit & Loss and Balance Sheet
• Manage your accounts payable and accounts receivable invoicing.
• Perform month end close.
• Assist with the paying of State sales tax.
• Assist with Accounts Receivable.
• Assist with Accounts Payable
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QUALIFICATIONS
Education and Experience:
Requires a high school diploma. An associate degree is not required, but would be ideal. Experience with QuickBooks is required. The Administrative Assistant must be a critical thinker and is driven to learn accounting concepts and tax preparation concepts.
Licenses or Certifications:
None.
Special Requirements:
None.
Knowledge, Skills, and Abilities:
• Knowledge of departmental policies, plans, and procedures.
• Knowledge of modern office practices, plans, and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
• Skill in effective communication, both orally and in writing.
• Skill in problem-solving and making quick decisions using knowledge of organization.
• Skill in prioritizing and organizing work.
• Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier.
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Ability to follow-through on complex tasks.
• Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.
WORKING CONDITIONS
The work environment is a comfort-controlled office environment. The noise level is usually moderate to high.
This a part-time-position /1099 position.
