Job Description Job Description Accounting/Administrative Assistant
Job Summary
We are a San Diego-based construction company seeking a detail-oriented Accounting/Administrative Assistant to support our accounting and office operations. This role focuses primarily on day-to-day accounting tasks - including invoicing, billing, accounts payable/receivable, and vendor documentation - while also providing general administrative support. The ideal candidate has strong organizational skills, solid attention to detail, and is comfortable managing multiple priorities in a fast-paced construction office environment. Familiarity with basic accounting principles and construction billing (such as T&M invoicing or AIA billing) is a plus.
Responsibilities
Strong QuickBooks Online skills, 3+ years Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) Google Drive file management Timeclock/timesheet support Basic IT/computer troubleshooting Communicating with clients, vendors, and field staff File maintenance (physical and digital records) Assisting with general office organization
Requirements
Bilingual (English / Spanish) a plus QuickBooks Online Basic computer and office experience required Strong organization and communication skills Ability to work independently and stay on task Construction office experience is a plus but not required
Pay & Benefits
$25 - $30 per hour (DOE) Employer-paid healthcare after 90 days 40 hours paid sick time after 90 days 401(k) with employer matching after 6 months Paid holidays after 6 months
