Job Description Job Description
We are a locally established, family-run service business who has been in operation for over 40 years. We have a strong reputation for quality workmanship and customer satisfaction throughout the Puget Sound region. We are seeking an organized and detail-oriented Office Manager to oversee daily administrative and accounting functions while supporting a collaborative, family-oriented team environment. Applicants must be experienced in QuickBooks and Office Management. Bi-lingual candidates are encouraged to apply.
WHAT YOU WILL DO:
- Manage daily office operations and administrative processes
- Handle Accounts Receivable, including invoicing, collections, and payment tracking
- Process customer billing and ensure accuracy of financial records
- Manage payroll processing and maintain employee payroll documentation
- Reconcile accounts and assist with month-end reporting
- Maintain financial data within QuickBooks or similar accounting software
- Coordinate communication between customers, vendors, and internal staff
- Organize and maintain office records, contracts, and documentation
- Support owners with reporting, scheduling, and special projects
- Answer phones and provide professional customer service support
REQUIRED EXPERIENCE:
- 5 years or greater previous experience in Office Management, Bookkeeping, or Accounting Administration
- Strong Accounts Receivable experience, including invoicing and collections
- Experience processing payroll and time data input
- Proficiency with QuickBooks or similar accounting software
- Strong organizational and time -management skills
- High attention to detail and accuracy
- Excellent communication and customer service abilities
- Ability to work independently and manage multiple priorities
PREFERRED:
- Experience working in a construction, trades, service, or contractor-based environment
- Knowledge of general bookkeeping and accounting practices
- Bi-lingual in English and Spanish
- Experience supporting a small business or owner-operated company
WHAT IS IN IT FOR YOU:
- $25.00 - $27.00/hr DOE
- Four-day work week
- Supportive team environment with strong leadership
- Opportunity to play a key role in company operations and growth
Please send in your resume only if you have the necessary qualifications.
