Job Description

Accounts Payable Specialist

Job Summary:

The AP & Payroll Specialist manages the end-to-end accounts payable process and supports accurate, timely payroll processing. This position ensures vendor invoices, payments, employee time records, payroll changes, and related reconciliations are processed accurately and in accordance with company policies and applicable requirements.

This role directly supports the financial health of our organization, drives operational efficiency, safeguards confidential employee information, and helps maintain strong relationships with employees and vendors.

The position is located on-site in Virginia Beach, VA. Pay is $18–$20 per hour, based on experience. The schedule is Monday through Friday during standard business hours.

Duties/Responsibilities:

Accounts Payable

Process vendor invoices, including purchase order matching, coding, approvals, and entry into the accounting system
Process and reconcile prepaid vendor payments
Reconcile vendor statements and resolve discrepancies promptly
Reconcile credit card transactions and ensure expenses are allocated accurately
Work with the team to prepare and process payment runs, including ACH and check payments, in accordance with company policies
Maintain accurate and organized records of invoices, payments, and correspondence
Collaborate with internal teams to obtain invoice approvals and ensure proper expense allocation
Work in the AP inbox and respond to vendor inquiries in a timely and professional manner
Assist with month-end and year-end closing activities by preparing AP-related reports and accruals

Payroll

Assist with processing payroll accurately and on schedule
Review employee timecards for completeness and accuracy and follow up on missing or incorrect information
Verify payroll changes, including new hires, terminations, compensation updates, deductions, reimbursements, bonuses, and other adjustments
Maintain accurate payroll records and protect confidential employee and compensation information
Assist with payroll reporting, audits, quarter-end activities, and year-end processes, including W-2 preparation and reconciliation
Support compliance with applicable federal, state, and local payroll requirements and company policies
Respond to employee payroll questions in a timely and professional manner

Required Knowledge, Skills, and Abilities

3-5 years of experience in AP or a similar role
Strong understanding of AP processes, including invoice processing, payment reconciliations, and credit card expense management
Proficiency in NetSuite (or similar ERP system), Ramp, and Excel
Detail-oriented with strong organizational and research skills
Strong communication skills with the ability to interact effectively with vendors and internal teams
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Ability to work independently and as an effective part of the team
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer

Compensation details: 18-20 Hourly Wage

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TDI, LLC

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Accounts Payable Specialist