Job Description

Full-Charge Bookkeeper / Accounting Specialist

Scale Warehouse and More | Easton, PA
Full-Time | On-Site
Compensation: Approximately $50,000 annually

Scale Warehouse and More is seeking an experienced Full-Charge Bookkeeper / Accounting Specialist to take complete ownership of our day-to-day accounting function.

This is a hands-on, highly independent position working directly with the owner of the company. You will be the primary person responsible for maintaining accurate and current accounting records, managing the daily accounting workload, completing reconciliations, and ensuring the books are properly maintained and ready for month-end and year-end close.

Strong QuickBooks Desktop experience is required and is non-negotiable.

This is not a QuickBooks Online position, and candidates whose experience is primarily limited to QuickBooks Online will not be a fit.

What You’ll Be Responsible For

You will independently manage the company’s accounting responsibilities, including:

Accounts Payable
Accounts Receivable
Entering and reviewing vendor bills
Processing vendor payments
Applying customer payments
Monitoring outstanding receivables
Reviewing A/R and A/P aging
Bank reconciliations
Credit card reconciliations
Payment processor reconciliations
General ledger review
Balance sheet account reconciliations
Journal entries
Proper transaction coding and classification
Sales tax reconciliation
Researching and correcting discrepancies
Maintaining accurate customer and vendor accounting records
Month-end close
Assisting with quarter-end and year-end close
Preparing supporting schedules and documentation for our outside CPA
Maintaining organized financial records and supporting documentation

Ownership of the Accounting Function

This is a position for someone who is comfortable working independently.

There is not a separate accounting department supporting this role. You will work directly with ownership and will be expected to manage your responsibilities, priorities, reconciliations, deadlines, and follow-up without constant supervision.

We are looking for someone who understands what a well-maintained set of books should look like and takes personal responsibility for keeping them that way.

If something does not reconcile, you investigate it.
If a balance does not make sense, you research it.
If a transaction was entered incorrectly, you correct it.
If you identify a recurring accounting issue, we want you to bring it forward and help improve the process.

Existing Records and Accounting Cleanup

As with many growing businesses, there will be areas of the existing accounting records that require review, reconciliation, and cleanup.

The person joining us should be comfortable reviewing historical transactions, identifying inconsistencies, resolving old balances, and helping ensure the accounting records are accurate going forward.

This may include:

Reviewing outstanding receivables and payables
Researching older account balances
Correcting improperly applied payments or credits
Reviewing reconciliations
Identifying duplicate or incorrectly entered transactions
Resolving discrepancies between accounts
Cleaning up general ledger activity
Establishing better accounting procedures where needed

We are looking for someone who sees this type of work as problem-solving, not as an obstacle.

Required Experience

The right candidate should have:

Significant hands-on experience with QuickBooks Desktop
Experience managing both Accounts Payable and Accounts Receivable
Strong bank reconciliation experience
Strong credit card reconciliation experience
Experience with month-end close
General ledger knowledge
Experience preparing journal entries
Strong Excel skills
Strong attention to detail
Excellent organizational skills
Ability to investigate and resolve discrepancies
Ability to work independently
Ability to prioritize work and meet deadlines
Confidence communicating directly with ownership

Experience That Would Be Especially Valuable

Experience with any of the following would be a strong plus:

QuickBooks Desktop Enterprise
Inventory-based businesses
Distribution or e-commerce businesses
High transaction-volume environments
Stripe
PayPal
Webgility
Sales tax reconciliation
Multiple sales channels
Working directly with an outside CPA
Cleaning up an existing QuickBooks company file
Serving as the sole or primary accounting person for a small or mid-sized business

Who Will Succeed in This Role

This role is best suited for someone who likes being responsible for the numbers.

We want someone who is organized, dependable, detail-oriented, and comfortable taking ownership without needing a large accounting team around them.

You should be someone who can independently manage the daily work while also stepping back and recognizing when something needs additional attention.

The goal is simple: accurate books, current reconciliations, clean records, and no surprises.

About Scale Warehouse and More

Scale Warehouse and More is an established distributor of weighing equipment and related products serving commercial and industrial customers throughout the United States.

Our business includes multiple sales channels, inventory, customer payments, vendor purchases, shipping expenses, merchant processing, and e-commerce transactions.

We are looking for someone who can become a trusted part of the business and take long-term ownership of the accounting function.

Compensation

Approximately $50,000 annually, depending on experience.

This is a full-time, on-site position in Easton, Pennsylvania.

How to Apply

Please submit your resume along with a brief summary of your QuickBooks Desktop experience.

We are especially interested in knowing:

How many years you have used QuickBooks Desktop
Which versions you have worked with
Whether you have used QuickBooks Desktop Enterprise
Your experience with A/R and A/P
Your experience with bank and credit card reconciliations
Your experience with month-end close
Whether you have cleaned up or corrected an existing QuickBooks file
Whether you have previously been the sole or primary accounting person for a business

QuickBooks Desktop experience is required for consideration.

Company Description

Scale Warehouse and More is a growing distributor of industrial weighing equipment and accessories, serving customers across the U.S. through ecommerce platforms, marketplaces, and direct sales. We work with scale service companies, resellers, and end-users to provide dependable products and responsive support. Our team is small, nimble, and focused on delivering accuracy, reliability, and value—whether we’re shipping a simple part or supporting a full-scale installation. As we continue to expand, we’re looking for motivated team members who are ready to grow with us.

Company Description

Scale Warehouse and More

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