Job Description

The Senior Bookkeeper manages day-to-day financial transaction processing with a strong focus on accuracy, accounts payable, reconciliations, and reporting support.

Key Responsibilities

Process high‐volume accounts payable including invoice intake, coding, routing approvals, and maintaining complete backup documentation
Execute payment runs (checks/ACH) with attention to internal controls, proper approvals, and vendor terms
Maintain vendor files including W‐9s, payment details, contact info, and compliance documents as required
Reconcile bank accounts and credit cards monthly (or more frequently when needed) and research/resolve discrepancies
Support accounts receivable processes including invoice support, cash application, payment tracking, and collection follow-up coordination
Maintain accurate records through general ledger entries, supporting schedules, and documentation retention
Assist with job cost coding discipline by ensuring invoices are properly coded to projects/work orders and flagged when information is missing
Support month‐end close tasks including accrual support, prepaid tracking, and reconciliation schedules
Prepare routine operational reporting: A/P aging, A/R aging, cash position summaries, spend summaries, vendor activity
Partner with operations to resolve invoice disputes by collecting proper backup (photos, service reports, approvals, proposals)
Ensure bookkeeping tasks remain audit-ready with clean files, consistent naming conventions, and traceable approvals
Identify process issues (missing approvals, recurring coding errors, vendor billing problems) and recommend improvements

Qualifications

3–5+ years of bookkeeping experience with strong A/P ownership; construction/facilities services experience preferred
Demonstrated ability to handle high transaction volume with accuracy and organization
Strong knowledge of bookkeeping fundamentals: coding, reconciliations, and documentation controls
Proficiency with accounting software (QuickBooks or similar) and strong working proficiency in Excel
Ability to prioritize, meet deadlines, and follow standardized processes
Strong communication skills to coordinate with vendors and internal operations teams
High attention to detail and comfort maintaining compliance‐level documentation

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Senior Bookkeeper