Job Description Job Description

Job Summary

The Financial and Operations Support Assistant is a professional who possesses the knowledge and experience to ensure smooth day-to-day execution of the Panhandle RAC's financial workflows and administrative duties. This position will receive oversight from the RAC CEO/Executive Director.

The Financial and Operations Support Assistant will work with the HCC Coordinators, EMTF Coordinator, and RAC Board to ensure consistent accounting principles and continuity of administrative operations for the Panhandle RAC.

The Financial and Operations Support Assistant will also have interactions with medical staff of hospital and EMS partners, hospital administration, EMS Directors, Trauma Department Heads, ancillary staff, nursing staff, and community personnel.

Job Qualifications

Preferred Education: Degree in Business Finance/Accounting or similar.

Experience:

At least three years of finance/accounting/bookkeeping and administrative experience. This experience should include:

o Demonstrated ability to handle and manage all aspects of the financial and accounting process using GAAP principles.

o Demonstrated ability to handle and manage the administrative task of an organization.

o Demonstrated ability to be able to multi-task in an ever-changing environment.

o Demonstrated ability to work in a professional team environment to ensure success in the mission of the organization.

o Project and program management

o Grant writing experience preferred.

o Active participation in professional organizations.

o Ability to work innovatively in cooperative and interdisciplinary programs.

o Demonstrated ability in effective communications, leadership, and professional activities.

Preferred knowledge of the healthcare system as it pertains to hospitals, EMS agencies, and tertiary care partners.

Ten or more years of experience as related above may substitute for an academic degree.

Must have experience related to health care, business, governmental relations and/or public administration.

Knowledge and Skills

Knowledge:

o Knowledge of the overall organizational structure of the Texas EMS & Trauma System and operations as a 501(c)3 organization.

o Familiarity and Experience with handling multiple state and federal contracts.

o Must be a self-starter and detail oriented and possess qualities of leadership combined with initiative and judgment.

Skills/Competencies:

o Project Management - Familiar with project management principals and application. Ability to apply project management principles effectively.

o Problem Solving - Identifies and resolves problems time efficiently; Gathers and analyzes information; Develops solutions; Uses reason. Able to function efficiently under pressure.

o Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions.

o Written Communication - Writes clearly and concisely; Edits work; Varies writing style to meet specific needs; Presents data effectively; Able to read and interpret written information.

o Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives.

o Professionalism - Approaches others in a polite and tactful manner; Maintains composure and reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions; Follows through on commitments.

o Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.

o Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with occasional change, delays, or unexpected events.

o Must show qualities of leadership, initiative, and judgment in formulating policy decisions.

o Possess strong communication and presentation skills.

o Proficiency with all Microsoft Office Suite Products

o Proficiency with using QuickBooks and general accounting knowledge.

o Knowledge of web site and social media management.

o Must be able to converse knowledgeably and grow relationships with all RAC partners.

General Accountabilities

Accounts payable: managing organizational internal invoice procedures; processing vendor invoices and approved check requests, print checks, obtain signature(s), mail to respective vendor, file paperwork.
Accounts receivable: record deposits, record incoming funds, and proactively track receivables.
Corporate credit cards: manage organizational process around credit card usage including ensuring proper documentation is received and entered in QuickBooks for each transaction and monthly reconciliation.
Payroll and timekeeping
Accurately enter other transactions into QuickBooks as requested.
Assist CEO/Executive Director in preparation for monthly, quarterly, and annual reporting requirements and preparation for audit and 990.
Run business errands, i.e., bank, post office, supplies, business lunches, as needed.
Maintain AP and AR document files
Assist with preparation, filing, and reconciliation of EMTF State Mission Assignment documentation.
Attend committee meetings and other regional meetings as required/appropriate.
Responsible for taking minutes and filing for all RAC General Membership and RAC committee meetings.
Develops and maintains effective filing and recordkeeping system.
Assist the Hospital Preparedness Program grant for HPP-A, HPP-B, and the EMTF project.

Perform or delegates other tasks assigned by the RAC CEO/Executive Director

Code of Conduct

Employee follows the Panhandle RAC Code of Conduct, which are rules to guide us in our work to assure the highest standards of business ethics and compliance as follows:

Legal Compliance: comply with federal/state laws
Business Ethics: accurately & honestly represent the Organization and not defraud anyone of money, property or service.
Confidentiality: Protection of confidential information
Conflict of Interest: do not use position to profit personally
Business Relationships: business transactions are free from offers or solicitation of gifts/favors
Protection of Assets: preserve assets by using resources prudently and effectively
Patient Rights: respect and support patient rights to privacy & treatment

Panhandle Regional Advisory Council

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Financial and Operations Support Assistant