Job Description Job Description

Position Summary

We are seeking an experienced Payroll Manager to oversee and execute payroll operations with a high level of accuracy, timeliness, and compliance. This role serves as the second-in-command to the Director of Payroll, with responsibility for supporting day-to-day operations and acting on behalf of the Director when needed. The position is critical to ensuring payroll continuity, regulatory compliance (including California wage and hour laws), and operational stability across multiple facilities.

Key Responsibilities

Payroll Operations

Manage full-cycle payroll processing (bi-weekly or as applicable) for multi-site, multi-state employees
Ensure accurate and timely payment of wages, including regular, overtime, bonuses, and off-cycle payments
Review and process employee data changes, including new hires, terminations, pay rate changes, and status updates
Process manual checks and ensure compliant final pay practices, including strict adherence to California final pay requirements

Leadership & Coverage

Serve as primary backup to the Director of Payroll, with authority to oversee payroll operations in their absence
Assist in prioritization, escalation management, and decision-making for payroll-related issues
Support training, guidance, and oversight of payroll staff to ensure consistency and accuracy

Compliance & Risk Management

Ensure compliance with all applicable federal, state, and local laws, including California wage and hour laws (overtime, meal/rest
break premiums, final pay timing)
Administer wage garnishments, levies, and child support orders in accordance with legal requirements
Maintain payroll records in compliance with California record retention requirements
Prepare and submit required government filings (e.g., EDD reporting, tax filings) accurately and on time
Support internal and external audits (payroll tax, PBJ, workers' compensation, financial audits)

Employee Support

Respond to employee inquiries regarding pay, deductions, taxes, and withholdings in a timely and professional manner
Investigate and resolve payroll discrepancies or complaints, escalating issues as appropriate

Reporting & Systems

Prepare and analyze payroll reports for leadership, finance, and HR
Ensure integrity of payroll data within HRIS systems (UKG Pro and Workforce Management)
Partner with HR, Finance, and IT to improve payroll processes, controls, and system functionality
Process Improvement
Identify inefficiencies and implement improvements to increase accuracy, compliance, and scalability
Establish and maintain internal controls to mitigate payroll-related risks

Qualifications

Minimum of 3 years of payroll experience, including multi-state payroll administration
Prior leadership or supervisory experience required
Strong working knowledge of federal and California payroll laws and tax regulations
Experience in healthcare, skilled nursing, or long-term care environments preferred
Proficiency in payroll systems such as UKG Pro and Workforce Management (WFM)
Advanced proficiency in Microsoft Excel and Microsoft Office applications
Bachelor's degree in Accounting, Business Administration, or a related field preferred

Core Competencies

High level of accuracy and attention to detail
Strong organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
Sound judgment and problem-solving ability
Strong communication skills, with the ability to clearly explain complex payroll matters
Ability to work independently while supporting team leadership
High level of discretion and confidentiality

Compliance & Work Environment Notes

This role requires strict adherence to California wage and hour laws, including final pay timing, overtime calculations, and required
Recordkeeping
Payroll errors in California carry financial penalties; timely and accurate processing is essential
Position may require extended hours during payroll cycles, audits, and year-end processing

Company Description

Marquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities.

Marquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path.
Apply with us!

Company Description Marquee Staffing has built a reputation on expert local market knowledge, unparalleled personalized service and the ability to deliver winning candidates and job opportunities. Marquee operates offices located conveniently throughout Southern California. Each branch is full-service, providing temporary, contract, contract-to-hire and direct placement services for a diverse set of clients. Each branch has recruiters who specialize in key industries, ensuring that our clients get the best match possible for each open position and that our candidates get expert guidance in their career path. Apply with us!

Marquee Staffing - Healthcare

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Payroll Manager