Job Description Job Description

Project Coordinator / Assistant Project Manager (APM)

KEE Construction Services

KEE Construction Services is seeking a highly organized, detail-oriented Project Coordinator / Assistant Project Manager (APM) to support our Project Management team in the successful planning, coordination, and execution of construction projects.

This is a hands-on role working closely with Project Managers, Superintendents, subcontractors, vendors, owners, architects, and other project stakeholders. The ideal candidate is proactive, organized, comfortable managing multiple priorities, and interested in building a long-term career in construction project management.

Key Responsibilities

Project Planning & Pre-Construction

Work directly with assigned Project Managers to establish project goals, schedules, budgets, and execution plans.
Assist with transitioning projects from estimating into construction and ensure all required information is organized before project startup.
Coordinate and organize pre-construction documentation, including permits, VDOT requirements, land disturbance documentation, bonds, insurance, contracts, and other project requirements.
Review project requirements, drawings, specifications, scopes of work, and estimates to help identify potential issues before construction begins.
Assist Project Managers in developing and maintaining detailed project schedules.
Participate in project kickoff, pre-construction, owner, subcontractor, and coordination meetings as needed.
Prepare weekly meeting agendas and meeting minutes and distribute action items to appropriate team members.

Subcontractor & Vendor Coordination

Assist with the buyout of project materials, equipment, and subcontracted work.
Obtain and evaluate subcontractor and vendor quotes in coordination with the Project Manager.
Assist in preparing and issuing purchase orders and subcontracts.
Help prepare and distribute subcontractor and vendor documentation.
Assist with obtaining required certificates of insurance, bonding, lien waivers, certified payroll, and other compliance documentation.
Coordinate with subcontractors and vendors to help ensure materials, information, and resources are available when needed.

Project Documentation & Coordination

Maintain organized project files and ensure drawings, specifications, revisions, and project updates are properly distributed.
Distribute approved submittals to the appropriate project team members and subcontractors for trade coordination.
Assist with preparing, submitting, and tracking project submittals and maintain accurate submittal logs.
Prepare and issue Requests for Information (RFIs) and maintain the project RFI log.
Track project correspondence, approvals, documentation, and other records throughout the project.
Review project records, progress documentation, photographs, and other information for accuracy and future reference.
Work closely with Project Superintendents and Project Managers to identify potential scheduling, coordination, or documentation issues.

Change Orders & Project Financials

Assist Project Managers with preparing, pricing, documenting, and tracking Change Order Requests (CORs).
Obtain subcontractor and vendor pricing required for change orders.
Maintain accurate COR and Change Order logs.
Assist with preparing Owner Change Orders and related documentation.
Assist with monthly owner billings, payment applications, and supporting documentation.
Review job costing and monitor project allowances as directed by the Project Manager.
Help identify discrepancies or potential cost issues and bring them to the attention of the Project Manager.

Construction Execution

Monitor assigned aspects of projects to help ensure work progresses according to schedule, budget, contract requirements, and project objectives.
Coordinate with Project Managers, Superintendents, subcontractors, vendors, and other stakeholders to keep projects moving efficiently.
Assist in obtaining required materials, equipment, approvals, and documentation necessary for timely project execution.
Follow up on outstanding submittals, RFIs, approvals, materials, and other items that could impact the project schedule.
Help identify potential project risks and proactively communicate issues to the Project Manager.
Support the Project Manager and Superintendent in maintaining project quality, organization, and schedule.

Project Closeout

Assist with preparing and managing project punch lists.
Coordinate the collection of required closeout documentation from subcontractors and vendors.
Obtain and organize record drawings, O&M manuals, warranties, lien waivers, certifications, and other required closeout documents.
Assist with final project documentation and ensure closeout requirements are completed in a timely manner.
Support the Project Manager through final completion and project turnover.

What We're Looking For

Construction project coordination, project management, estimating, or related experience preferred.
Experience with commercial construction, general contracting, or a related construction environment is a plus.
Strong organizational skills and exceptional attention to detail.
Ability to manage multiple projects, deadlines, and priorities simultaneously.
Strong written and verbal communication skills.
Ability to communicate professionally with owners, subcontractors, vendors, architects, engineers, and internal team members.
Comfortable reviewing construction drawings, specifications, contracts, schedules, and project documentation.
Strong follow-up skills and a proactive approach to getting things done.
Proficiency with Microsoft Office, including Outlook, Excel, and Word.
Ability to learn and utilize construction/project management software and systems.
Ability to work independently while also functioning effectively as part of a project team.
Strong problem-solving skills and the ability to identify issues before they become larger project problems.

Why Join KEE Construction?

This is an excellent opportunity for someone who wants to build a long-term career in construction project management. You will work directly alongside experienced Project Managers and Superintendents and gain hands-on exposure to the full project lifecycle-from pre-construction and estimating through procurement, construction, change orders, billing, and final project closeout.

The role offers the opportunity to take on increasing responsibility and develop the skills needed to advance into a Project Manager position over time.

Other duties and responsibilities may be assigned as needed based on project requirements and company needs.

Company Description

KEE Construction is a family-owned thriving business, with over 20 years' experience correctly caring for existing, and NEW Clients throughout the Shenandoah Valley of VA - New Ground Up, Occupied Space Renovations - Site and Utility Work, with focuses on Retail, Restaurants, Office Interiors, Specialized Spaces (i.e. government contracts) - Local Municipality Infrastructure needs, Medical, Hospitality, Housing, and Special Event Centers to provide a very short list - Separated into two Office Groups (Architectural and Site Development) - KEE Construction bridges the gap, never shrinking away, while finding ways to invent solutions for a Repeat / Returning and NEW Client base

Company Description KEE Construction is a family-owned thriving business, with over 20 years' experience correctly caring for existing, and NEW Clients throughout the Shenandoah Valley of VA - New Ground Up, Occupied Space Renovations - Site and Utility Work, with focuses on Retail, Restaurants, Office Interiors, Specialized Spaces (i.e. government contracts) - Local Municipality Infrastructure needs, Medical, Hospitality, Housing, and Special Event Centers to provide a very short list - Separated into two Office Groups (Architectural and Site Development) - KEE Construction bridges the gap, never shrinking away, while finding ways to invent solutions for a Repeat / Returning and NEW Client base

KEE Construction Services

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Project Coordinator / Assistant Project Manager (APM)

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