Description:

Position Summary

The Communications department seeks a detail-oriented, administratively focused temporary staff member to provide day-to-day operational support across the team’s publications, digital, and events workstreams. The ideal candidate is someone who thrives on organization, accuracy, and keeping multiple moving pieces on track. You will report directly to the Digital Content Specialist.

Position Duties and Responsibilities

Asset & Database Management

Maintain and update the Lightroom photo database
Archive Communications materials on the PA Drive

Photography & Vendor Coordination

Book photographers for Institute events and editorial needs
Provide staffing and back-end support for Communications-led events, including Photo Day

Advertising & Publications Support

Coordinate the placement of Town Topics advertisements
Coordinate reviews and approvals for print publications
Collect and organize resources for the Scholarship Report, Record of Events, and News of the Institute Community (within the Institute Letter)

Editorial Support

Copyedit materials for Events promotions
Draft eNews content for wider team review
Process and track correction requests

Digital & Website

Upload Communications content (e.g., IAS News articles) to the website
Update website press clips on an ongoing basis
Perform periodic website updates, including boilerplate language and publication PDFs

Monitoring & Reporting

Conduct baseline news and social media monitoring
Collect metrics and supporting resources for departmental reporting

All other duties assigned

Requirements:

Minimum Qualifications

Experience in communications or a related field
Strong written and verbal communication skills
Excellent organizational skills with strong attention to detail
Ability to multitask in a fast-paced environment
Proficiency with Microsoft 365 programs (e.g., Word, Excel) and collaboration tools

Preferred Qualifications

Adobe Lightroom experience
Experience supporting events and coordinating with external vendors

Working Conditions

Must be able to remain mobile for prolonged periods of time.
Public-facing position with frequent interaction with staff, faculty, and scholars.

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

The anticipated pay range for this position is $25.00 - $30.00 per hour. This is a temporary non-benefit-eligible position. NJ Paid Sick Leave accrual is available.

For consideration, please provide a cover letter with your resume.

The Institute for Advanced Study is an Equal Opportunity Employer.

About the Institute

Since its founding in 1930, the Institute for Advanced Study has served as a model for protecting and promoting independent inquiry, prompting the establishment of similar institutes around the world, and underscoring the importance of academic freedom worldwide. Current philanthropic support and a reliable stream of endowment-generated revenue allow its permanent Faculty and visiting researchers (known as Members) to freely determine the course of their study. The Institute’s mission and culture have produced an exceptional record of achievement. Among its present and past Faculty and Members are 37 Nobel Laureates, 49 of the 68 Fields Medalists, and 25 of the 29 Abel Prize Laureates, as well as many MacArthur Fellows and Wolf Prize winners.

Compensation details: 25-30 Hourly Wage

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Institute for Advanced Study

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Communications Assistant - Temporary - 25 hours per week