Job Description Job Description

Company: Cavins Group
Location: Norman, OK (with travel to Kansas and other regional office locations)
Schedule: Monday - Friday, 8:00 AM - 5:00 PM (Hours may vary based on workload; occasional weekends or extended workdays may be required)
Position Overview
The Cavins Group is seeking a highly organized and proactive Executive Assistant Project Coordinator to support our construction management operations. This role is a dual-function position that blends high-level administrative support with field-based project coordination. The ideal candidate will be essential in keeping our projects on track, documentation accurate, and field teams efficient.
Key Responsibilities

Project Coordination & Documentation:
- Manage and generate critical project documentation, including RFIs (Requests for Information), bid proposals, and mapping documentation.
- Assist in the preparation and finalization of testing reports and project closeout documents.
- Maintain organized digital and physical records for ongoing jobs.
Scheduling & Communication:
- Coordinate travel logistics, client meetings, and onsite scheduling.
- Serve as a primary point of contact for customer inquiries and supervisor communications.
- Ensure all stakeholders are informed of project timelines and site status updates.
Field Operations Support:
- Conduct job site visits to perform safety and quality control inspections.
- Assist with coordinating and setting up necessary staff training.
- Travel to regional sites, including our Kansas location and other satellite offices, to oversee operational needs, which may occasionally require longer working days.

Qualifications

Experience: Proven experience in Construction Project Engineering or Construction Project Coordination is highly preferred.
Skills: A strong administrative background is essential. You must be comfortable managing multiple priorities, drafting professional correspondence, and maintaining detailed records.
Flexibility: This position requires a flexible schedule. While standard hours are 8-5, M-F, you must be available for occasional weekend work and varying hours depending on project demands. (40 to 60 hrs a week as needed)
Professionalism: Excellent communication skills, the ability to work independently, and a commitment to maintaining site safety and quality standards.

How to Apply
We are looking for motivated individuals to join our team. If you are interested in this position, please apply by sending your resume and any questions you may have about the role to us. We look forward to hearing from you.

Company Description

Cavins Group is a full-service emergency response and restoration company proudly serving Oklahoma, Kansas and surrounding states. We specialize in water damage restoration, structural drying, fire and smoke cleanup, mold testing and remediation, hazardous material spill response, biohazard and crime scene cleanup and emergency board-ups. Our team is available 24/7/365, equipped with cutting-edge technology and the most advanced vehicles and tools in the industry.

At Cavins Group, we are committed to excellence, safety and rapid response. We take pride in our highly trained professionals and in-house apprenticeship programs, offering team members the opportunity to build a long-term career in a fast-growing, high-impact industry. If you're looking to join a company that's trusted by homeowners, businesses, and first responders alike-where every day is different and your work makes a real difference-Cavins Group is the place for you.

Company Description Cavins Group is a full-service emergency response and restoration company proudly serving Oklahoma, Kansas and surrounding states. We specialize in water damage restoration, structural drying, fire and smoke cleanup, mold testing and remediation, hazardous material spill response, biohazard and crime scene cleanup and emergency board-ups. Our team is available 24/7/365, equipped with cutting-edge technology and the most advanced vehicles and tools in the industry. At Cavins Group, we are committed to excellence, safety and rapid response. We take pride in our highly trained professionals and in-house apprenticeship programs, offering team members the opportunity to build a long-term career in a fast-growing, high-impact industry. If you're looking to join a company that's trusted by homeowners, businesses, and first responders alike-where every day is different and your work makes a real difference-Cavins Group is the place for you.

Cavins Group, LLC

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