Job Description

Cadet Property & Association Management, LLC (South Florida)

Cadet Property & Association Management is an owner-led property and association management firm serving Broward, Miami-Dade, and Palm Beach counties. We operate with Clarity, Control, and Accountability—with transparent reporting, documented processes, and strong follow-through.

Job Type

Part-time

Schedule

Monday / Wednesday / Friday
9:00 AM – 2:00 PM

Pay

$22/hour

Position Overview

We are seeking a dependable, detail-oriented Bookkeeper to support the financial operations of our managed communities (condominiums/HOAs) and property management activities. This role focuses on accurate data entry, reconciliations, clean documentation, and supporting timely monthly reporting.

We are a small, growing company, and we’re looking for someone who is dedicated, motivated, and excited to grow with us—someone who understands and aligns with our mission of delivering owner-led service with clear communication, strong accountability, and organized financial practices.

Key Responsibilities

Bookkeeping & Reconciliations

Perform weekly bank and credit card reconciliations
Record deposits, vendor invoices, and other transactions with accurate coding
Maintain clean general ledger activity and supporting backup documentation
Identify discrepancies, research issues, and communicate questions promptly

Accounts Payable (A/P) Support

Organize and track vendor invoices for completeness and approvals
Assist with payment tracking and maintaining vendor files (W-9s, COIs, contracts as applicable)
Ensure invoices are matched to supporting documentation and properly filed

Accounts Receivable (A/R) Support

Track incoming payments and assist with posting receipts
Support delinquency/collections workflows (30/60/90-day tracking and documentation)
Maintain clear notes and records for follow-up items

Monthly Reporting & Close Support

Assist with month-end close tasks and preparation of monthly financial packages
Help compile reports and schedules as needed for management/board reporting
Maintain organized digital files so records are audit-ready and easy to retrieve

Communication & Process Adherence

Work closely with the management team to resolve coding questions, missing documentation, and exceptions
Follow documented checklists and timelines to ensure consistency and accuracy
Handle confidential financial information with discretion and professionalism

Qualifications

2+ years of bookkeeping experience (property management/HOA experience is a plus)
Strong reconciliation skills and high attention to detail
Comfortable working with confidential financial data
Reliable, responsive, and able to meet recurring weekly/monthly deadlines
Proficiency with Excel and organized digital file management

Preferred Qualifications

Experience with Xero (or similar accounting software)
Familiarity with HOA/Condo financial reporting expectations
Experience supporting multiple entities/associations simultaneously

Work Style We’re Looking For

Dedicated and motivated; takes ownership of work and follows through
Mission-aligned: understands the importance of accuracy, transparency, and accountability
Organized and consistent (follows processes/checklists)
Clear communicator (flags issues early and asks smart questions)

CADET PROPERTY & ASSOCIATION MANAGE

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